The Office of Reservations & Events processes and coordinates reservations for select buildings at the University of Missouri. We work with campus departments, student organizations, and off-campus groups.

Our office handles reservations for Memorial Union, MU Student Center, Reynolds Alumni Center and the Old Alumni Center.  We also intake the initial reservation requests for MizzouRec, Jesse Auditorium and the Missouri Theatre before sending those requests to the venue teams for approval.

Go to ems.missouri.edu and select the ‘Events’ bookmark under the Browse tab in the sidebar. This will show you a list of events on campus booked though EMS.

View this video for solutions to log-in issues.  EMS Log-in help

The Registrar’s Office intakes all reservations requests for academic spaces, including after 5PM in academic buildings on campus Monday through Friday, and all weekend requests. If you have questions about reserving an academic space please contact 573-882-7881

This is a conversation you can facilitate with your Event Coordinator, who will guide you through the different services available at your venue.

The Student Activity Fee is a mandatory fee that provides funding to on-campus programs and services that students can utilize, paid as a portion of students’ tuition. This fee covers reservations for student governments and registered student organizations in Memorial Union and the MU Student Center. A breakdown of the fee can be provided at https://cashiers.missouri.edu/cost/mandatory-fees/.

EMS is an event management software our campus uses for reservations and event coordination. EMS is accessible through the Office of Reservations & Events website. All University of Missouri faculty and students have access to the reservation system. Students or staff can log in with their SSO or Pawprint and university password. Off-campus users can use the “Welcome, Guest” template.

Off-campus groups are welcomed and invited to book space with the University of Missouri! You can contact the Office of Reservations & Events for reservation inquiries, or use the use the “Welcome, Guest” template online in EMS and an Event Coordinator will contact you.

You can find a map of our campus at map.missouri.edu.

Off-campus groups are required to obtain Event Insurance to reserve space with our office. You can purchase this from your insurance provider. More information can be found at https://www.umsystem.edu/ums/fa/management/risk/certins#definition.

The Facilities Use Agreement, or FUA, is a contract between your group and the University defining the guidelines for hosting an event on our campus. Off-campus organizations are required to sign an FUA before hosting an event at Mizzou. The FUA will be sent to you from an event coordinator for your signature.

You can find the cancellation policy for your event venue under the Venues tab on our website. Select the venue where you are hosting the event and there will be a link to the cancellation policy.

No animals, other than service animals, are allowed on campus spaces unless proper approval has been obtained beforehand. You can find more about the University’s animal policy at https://bppm.missouri.edu/policy/pets-on-university-property/.

The preferred (or qualified) caterer list was established in spring of 2022. Groups are welcome to utilize a non-preferred caterer for their event, but additional fees may apply depending on the venue. Contact your event coordinator for more information.

If Campus Dining is catering your event then you will not need to fill out a temporary food permit. They will complete the food permit for you.

Permits are to be submitted by 3PM the business day PRIOR to your event to avoid cancellation at all venues with the exception of the theatres. The Office of Reservations & Events reserves the right to cancel any event that does not submit the proper permits.

The Office of Reservations and Events allows reservations up to 180 business days’ in advance all of our venues with the exception of the theatres. We advise setting a personal calendar reminder for 180 business days prior to your desired event date to request the space online. Special requests are accommodated with rare exception, including weddings, Admissions events, academic classes, guests travelling from out of the country, contracted conferences, and certain speaker events. If you feel your event meets any of these requirements, please email our office your event details at reservations@missouri.edu.

For events at Memorial Union, MU Student Center, MizzouRec, Reynolds, and Old Alumni Center, you are welcome to submit a request to host an event outside building hours by contacting our office. Off-hours requests cannot be made online. In your request, please include the requested date and times, a description of your event, estimated attendance, catering, and equipment needs you may have. If your request is approved, an hourly overtime fee will be applied to your reservation.

A person who places the reservation online. The Everyday User on a reservation has access to view and edit event details online in EMS.

Web Templates are the different selections at the beginning of the reservation process that help you find the best space for your event. The different web templates and their definitions are below:

Service provided by the venue to assist in the success of your event.

Organization/department hosting the event.

Setup Types are the different room configuration options available for that room.

The Preset Configuration is the setup type the room defaults to if nothing else is requested.

Reservations at Memorial Union and the Student Center refer to event time as the time your group needs access to the room, not necessarily your true event time. The access times and true event time must be noted on the last page of the reservation process in the Additional Information section. These are the only venues that refer to event time as access time. Other campus spaces use the Event Time as actual event time, however they also need your access time and event times noted on the last page of the reservation process.

Below is a step-by-step guide on how to reserve space online:

Step 1: Sign in to EMS with your Mizzou login or Single Sign On credentials. If you have not logged in to EMS for a while, you may need to sign in twice to activate your reservation portal account.

If you are having trouble signing in, view this video for solutions.  If you are booking space for an off-campus organization, please contact our office directly.

Step 2: Select the appropriate web template to find your desired room.

Step 3: Enter the date and time of your event. If you are making reservations for multiple dates press the recurrence button and pick the dates of your events.

Step 4: You can narrow your search by selecting the location, set up preference, and number of people attending.

Step 5: Press the search button.

Step 6: Once the rooms available during the selected time appear, click on the green plus sign next to the name of the room you would like to select.

Step 7:  A pop-up will appear that asks the number of attendees and set-up type. Once you have selected both, click on Add Room. If you need multiple rooms, you can add additional rooms during this step.

Step 8: Click on next step.

Step 9: This is where you can add any desired equipment or client service for your event. You can place requests for certain campus vendors, including University Catering or Technical Event Services, that you will need added to your event. You can also request client services for the Unions buildings at this step, like AV assistance or ethernet connection. Select your desired services/equipment and press next step.

Step 10: Add your event name, event type and group details.  A ‘group’ is the student organization you belong too or the department you work in.

Step 11: Fill out the Additional Information section with details of your event including the start and end times, access times, and general schedule of the event.  If you have requests to relay to your event coordinator, this is where you can communicate additional information.

Step 12: Select ‘Create Reservation’ and your reservation request will be sent to our office for review.

Online requests vary depending on the web template.  Unions spaces require a minimum of 2 business days.  If you are needing to book a same-day reservation, you will not be able to reserve space using EMS. However, you can contact the Office of Reservations & Events to see if your request can be accommodated. Additional fees apply for same-day reservation requests.

Yes! Just click on the ‘My Events’ button after logging in and select the reservation you would like to update. From there, you can edit your reservation details. If your event has already been confirmed and you’ve updated details online, be sure to communicate those changes with your  Event Coordinator.  Some changes may be locked down online as your event date gets closer.   You may contact your directly at the Office of Reservations & Events to make changes as your event date approaches.

After logging into EMS, select the ‘My Events’ section in the sidebar. Select the event you would like to reoccur. Scroll down to bookings and click ‘New Booking.’ From there, click the ‘Recurrence’ button in the date & time information. Select your desired dates, and the available rooms, and then click ‘Update Reservation.’ Our office will see your new reservation requests and begin the approval process.

Only the president, vice president, and treasurer have the ability to make reservations on behalf of a student organization. If you hold one of these officer positions and are unable to place reservations on EMS, please make sure your organization’s contact information is updated in Engage by contacting the ORG office at 882-2630. Once information is updated and approved, the data will feed into EMS overnight, allowing you to book space the following day.

Our system pulls contact information for Student Organizations from Engage. Your Engage profile may not be up to date with the Organization Resource Group office. Once information is updated and approved, the data will feed into EMS overnight, allowing you to book space the following day. All Engage inquiries can be directed to the Organization Resource Group office at 882-2630. If this is not the case, please contact our office.

Certain venues, including the MU Student Center, Memorial Union, Reynolds Alumni Center, and Old Alumni Center have built in a certain amount of time before and after every reservation to account for cleaning and setting up the next event.

We cannot allow groups to handle to setup and tear-down of our equipment for liability reasons.

You are welcome to hold up to 5 dates in the venues managed by the Office of Reservations and Events if you are unsure about your event date. We ask that you confirm or release the holds at least 30 business days in advance for all reservations held in our spaces with the exception of the Theatre Venues. At the theatre venues, holds must be confirmed or released at least 8 weeks prior to the event date or if the hold is challenged by another promotor. If your desired date is reserved by another group, we can put you on the wait list for that space if the space happens to become available. If you are holding dates online, please be sure to indicate this in the ‘Additional Information’ section.

You can login to EMS and create a reservation request for any of our indoor spaces. Be sure to indicate that the space is a rain-site location on the last page of the request in the ‘Additional Information’ section and list the reservation number for your outdoor space. Rain-site locations must be released with the Office of Reservations & Events by 12PM the business day PRIOR to your outdoor event.

EMS automatically filters out unavailable rooms based on your desired event details (i.e. date, time, setup, guest count, etc.), so the room may be reserved by another group or is not appearing based on the event details you entered. Additionally, double check that you’ve selected the right reservation template as the room you’re looking for might not be under the template you’ve selected.

The building may be closed, or your desired date might not be within the time frame to place reservations online. Venues do not accept reservation requests online after a certain amount of time to allot for staffing and other accommodations. Contact the Office of Reservations & Events for more information.

The event status refers to where your request is in the reservation process. You can find the status of your event online under ‘My Events.’ The different statuses and their meanings are below:

Request Received: Request has been received for your event/space reservation and has not yet been reviewed.

Hold: Space is being held in the system, while we are waiting further details from the client or other details are worked out with the venue.

Pending Approval: Request is being reviewed by venue coordinator for feasibility of event.

Approved – Pending Estimate: Request for space and event has been approved and an estimate is in progress.

Pending Discussion: Request for space and event has been approved, but is not confirmed until the client meets to discuss further details of the event with the venue coordinator.

Pending Policies Compliance: Request is approved pending meeting University policies including, but not limited to: liability insurance, food permit, open flame permit, contract, etc. You should receive an email that specifies what is outstanding for your reservation.

Confirmed: All event approval requirements have been met and event details, including services, have been approved.

Confirmed-Rainsite: All event approval requirements have been met and event details, including services, have been approved for indoor venue in case weather does not permit an outdoor event. There will be an expected date to cancel the indoor venue prior to event date.

Confirmed-Private: All event approval requirements have been met and event details, including services, have been approved. Event details will not display on the web calendar.

Declined: Event details and/or space is denied based on a failure of the customer or venue to meet event or space requirements.

Cancelled: Event has been cancelled and you will be receiving an email with more information.

Web Cancellation: Event or space has been cancelled online by the client.

Waitlist: Event is on a waitlist as the space is already booked for that date and time. Your event will only receive the space if the previously scheduled event cancels.

Ready For Billing: Building staff finalized review of all charges to have been updated and reflect what was used at the event. Invoice has been sent via email or will be soon.

Students can log on to EMS with your student Pawprint and password. Select the ‘Reserve a Study Room in the Unions’ template. Fill in your requested dates and times and click the green add button next to the available room. Finish filling in the reservation details and confirm your reservation. Our office does not review or approve study room reservations. All study room reservation requests submitted online are considered approved. Study rooms are available to all students at the University of Missouri. Study rooms are reservable for up to two hours at a time.  Additional information regarding study rooms can be found at https://unions.missouri.edu/group-study

Yes, if you place a catering request through our online system, a University Catering staff member will reach out to the listed contact for your event.

EMS sends automated emails when an event request has been submitted online.  Other emails are sent manually by Office of Reservations and Events staff, or by a venue directly.  Reservations held at the theatre venues or MizzouRec may receive automated emails regarding the status of their event to track the approval process. Events at Memorial Union and the Student Center will receive a reminder email that their event is coming up. Additionally, you may be receiving emails from EMS because you are is missing permits or forms that are required in order to host your event.